!! Repeat Medication Notice: Please allow 3 - 4 working days after placing prescription requests to collect. We are experiencing extremely high volume requests at the moment. Thank you all for your patience and understanding!!

!! We have received a large number of queries regarding Covid vaccination boosters and the flu vaccination. Please be advised that the surgery will contact patients who are eligible for those vaccinations in due course!!

Pfizer & AZ 1st & 2nd vaccinations available for anyone 18+

No appointment needed – must be 8 weeks since first jab


If you are 18 or over and need your first COVID Vaccination please call the surgery on 01325 730204 so we can get you booked in for an appointment. 





COVID-19 vaccine Oxford-AstraZeneca and blood clotting

Recently there have been reports of an extremely rare but serious condition involving blood clots and unusual bleeding after AstraZeneca (AZ) vaccination.  The national committee which recommends on vaccines has therefore recommended that patients under 40 years are no longer offered this vaccine for their first dose. If you have already had a first dose of AZ vaccine without suffering this rare side effect you should still complete the course with the AZ vaccine for your second dose, even if you are under 40.  For more information please see

GDPR General Data Protection Registration

Privacy Notice Gainford Surgery Privacy Notice

Covid-19 Privacy Notice

GDPR Gainford Surgery Privacy Statement

GDPR Gainford Surgery Patient Data Protection consent form

National Data Opt-Out

To find out about data sharing and how to set a national data opt-out, please visit 'Your NHS Data Matters' website: or call: 0300 303 5678.

Privacy Notice - National Data Opt Out

National Data Opt Out Patient Leaflet

National Data Opt Out Easy Read Patient Leaflet

Your electronic patient record and sharing of information on System One database

Transferring your electronic health record (GP2GP)


Patient Confidentiality Survey 

Please fill in the survey form below and return to the Practice Manager

Survey form

Fair Processing Notice

How we use your information This privacy notice explains why the GP Practice collects information about you, and how that information may be used.

The Health Care Professionals (HCP) who provides you with care, maintain records about your health and any treatment or care you have received previously (e.g. NHS Trust, GP surgery, Community clinics or staff etc.).  These records help to provide you with the best possible healthcare.

NHS health records may be electronic, on paper or a mixture of both and we use a combination of working practices and technology to ensure that your information is kept confidential and secure.  Records which this GP Practice may hold about you may include the following information:

  • Details about you, such as address and next of kin and carer information etc
  • Any contact the surgery has had with you such as appointments, clinic visits, emergency appointments and so on
  • Notes and reports about your health
  • Details about your treatment and care
  • Results of investigations such as laboratory tests, x-rays etc.
  • Relevant information from other HCPs, relatives or those who care for you

To ensure you receive the best possible care, your records are used to facilitate the care you receive.  Information held about you may be used to help protect the health of the public and to help us manage the NHS.  Information may be used for clinical audit to monitor the quality of the service provided and to plan NHS services.

Some of this information will be held centrally and used for statistical purposes.  Where we do this, we take strict measures to ensure that individual patients cannot be identified.

Sometimes your information may be requested to be used for research purposes – the surgery or organisation concerned will always endeavour to gain your consent before releasing the information.

Risk Stratification Risk stratification tools are increasingly being used in the NHS to help determine a person’s risks of suffering from a particular condition, preventing an unplanned or (re)admission and identifying a need for preventative intervention.  Information about you is collected from a number of sources including NHS Trusts and from this GP Practice.   A risk score is then arrived at through an analysis of your anonymised information using software managed by North of England Commissioning Support Service (NECS). The data is provided back to the GP Practice or member of your care team in an identifiable form. Risk stratification enables your GP Practice to focus on the prevention of ill health and not just the treatment of sickness.  If necessary, your GP Practice may be able to offer you additional services.

Should you have any concerns about how information is managed at your GP Practice, please write to the Practice Manager so you can discuss how the disclosure of your personal information can be limited. 

Please note that you have the right to opt out of information sharing.

Invoice validation If you have received treatment within the NHS, the NECS team may require access to your personal information in order to determine which Clinical Commissioning Group (CCG) should pay for the treatment or procedure you have received.  Information will only be used to validate invoices and will not be shared for any further commissioning purposes.

How do we maintain confidentiality of your records? We are committed to protecting your privacy and will only use information collected lawfully in accordance with the Data Protection At 1998 (which is overseen by the Information Commissioner’s Office), Human Rights Act, the Common Law Duty of Confidentiality and the NHS Codes of Confidentiality and Security.

Every member of staff who works for an NHS organisation has a legal obligation to keep information about you confidential.  Anyone who received information from an NHS organisation has a legal duty to keep it confidential.

We maintain our duty of confidentiality to you at all times.  We will only ever use or pass on information about you if others involved in your care have a genuine need for it.  We will not disclose your information to any third party without your permission unless there are exceptional circumstances (e.g. life or death situations) or where the law requires information to be passed on.

Who are our Partner Organisations? We may also have to share your information, subject to strict agreements on how it will be used, with the following organisations:

  • NHS Trusts • Specialist Trusts • Independent contractors such as dentists, opticians, pharmacists • Private sector providers • Voluntary sector providers • Ambulance Trusts • Clinical Commissioning Groups • Social Care and Health • Local Authorities • Education Services • Fire & Rescue Services • Police • Other data processors

Access to personal information You have a right under the Data Protection Act 1998 to access/view what information the surgery holds about you, and to have it amended or removed should it be inaccurate.  This is known as ‘the right of subject access’.  If we do hold information about you we will:

  • Give you a description of it • Tell you why we are holding it • Tell you who it could be disclosed to, and • Let you have a copy of the information in an intelligible form

If you would like to make a ‘subject access request’, please do so in writing to the Practice Manager.

Summary Care Records (SCR)

The Summary Care Record is a national scheme to share information about the medicines you are prescribed and any allergies or other adverse reactions you have experienced. Health Professionals at other organisations will only be able to access this information with your permission. You can opt-out of the scheme … please ask at the surgery if you need more information or follow the appropriate link on our website.

Summary Care Record with Additional Information

This is a national scheme to share more detailed information including your current medical problems and your care wishes. Health Professionals at other organisations will only be able to access this information with your permission. This information will only be available to other agencies if you have given us your permission to share it.

Great North Care record (GNCR)

A local initiative to share medical information in the North East. The information shared is similar to that in the Summary Care Record with Additional Information. Health Professionals at other organisations will only be able to access this information with your permission. This information will be shared unless you tell us in writing that you don’t want us to share it. You can opt-out of this scheme – please ask at the surgery.

National Diabetes Audit (NDA)

This is a national project about diabetes care and treatment in the NHS. 

Patient Leaflet


Your right to withdraw consent

If you are happy for your data to be extracted and used for the purposes described in this Fair Processing Notice, then you do not need to do anything.

If you do not want your personal data being extracted and used for the purposes described in this Fair Processing Notice, then you need to let us know as soon as possible in writing to the Practice Manager. 

Please note that withdrawing your consent from sharing data may, in some circumstances, cause a delay in your receiving care.

Privacy Notices - GDPR 2018

Privacy Notice for Children

Privacy Notice - Research

Privacy Notice - Summary Care Record

Privacy Notice - Payments

Privacy Notice - NHS Digital

Privacy Notice - Public Health

Privacy Notice - Risk Stratification

Privacy Notice - Safeguarding

Privacy Notice - National Screening Programmes

Privacy Notice - Routine Care & Referrals

Privacy Notice - Direct Care Emergencies

Privacy Notice - Telephone Calls

Privacy Notice - Prescription Processing

Privacy Notice - AliveCor


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